The basics of section 508 its simpler than you think ben rosset 508 coordinator, consumer price index program. Many documents are created in a word processing software, such as microsoft word. On the ribbon, select one of the following options, depending on which app you are using. But in this article it was mentioned only for 2016 may be because this is belongs to only sp 2016 version. Make pdfs from powerpoint 508 compliant pdf accessibility. Images of forms used as a reference student awareness. When distributing your document to a wide audience or publishing to a website, sharing a pdf rather than a word document will allow access to more users because pdfs can be opened and read in a web browser or using the free acrobat reader software. Activate the forms tool bar on the view pulldown menu. All of us are responsible for making sure our document files. It is just as easy to build a 508 compliant document as it is to create a non compliant one. How can you ensure that the bullets you select remain 508 compliant when youre producing a mixture of. Improve accessibility with the accessibility checker. Refer to the following resources for assistance in creating 508 compliant documentation.
In the format dialog box, alt text tab, add the alternate text in the description field. Step by step 508 compliance instructions in microsoft word. Guidance for creating accessible microsoft word documents, compliant with section 508. The focus of this webinar is on creating accessible ms word and portable document format pdf documents.
When software is designed to run on a system that has a keyboard, product functions. The media could not be loaded, either because the server or network failed or because. The content of text boxes does not get read by screen reading software used by people who are nonsighted or who have low vision. If you are responsible for creating or signing offclearing files, you can use this checklist as part of your process. Checklists word excel powerpoint pdf quick reference guides ms word 20 excel 20. Acrobat also offers accessible features to enable people with. The drc works closely with office of the chief information officer ocio to provide technical assistance upon request, and to support their compliance program which includes privacy, security and other it regulatory requirements besides section 508. Create and tag documents and forms to ensure that they are 508 compliant. Aug 15, 2011 section 508 government vpat documents. Download 508 from official microsoft download center. Words help index is a great resource, as well as numerous online tutorials that are available using an internet search. Mar 30, 2017 step by step 508 compliance instructions in microsoft word ideas that work resources. The document itself was created using renderxs software and it alone. Where floating objects are unavoidable, ensure both the object and wrapped text around the object are part of the read order.
It is just as easy to build a 508 compliant document as it is to create a noncompliant one. Which software, tools, methods, standards, and workflow should you use. Section 508 is a federal requirement and therefore you can expect to find plenty of official guidance through various us government portals and resources. Pdf documents that accurately comply with the section 508, u. Yet the task of navigating through all the jargon and picking out the most relevant points can be a complex and daunting challenge. How to create a 508 compliant microsoft word document dau. Draft microsoft word 2016 basic authoring and testing guide ms word, march 2019 microsoft word 2016 printable accessible testing ms word, june 2019 microsoft word 20. Cumulative table of training and awareness resources. How to create 508 compliant adobe pdf documents dau. Create new plans, organize and assign tasks, share files, chat about what youre working on, and get updates on progress.
I am a highly experienced working with pdf accessibility, pdf remediation, wcag standard, section 508, ms wordppt accessibility, pdf accessibility checker 3pac 23, commonlook pdf validator. The bullet library will automatically update to include symbols, images, and other noncompliant characters if theyre selected for other non508 documents. How to make a pdf fillable 508 compliant form from a word. Microsoft accessibility conformance reports microsoft.
Demonstrated experience providing accurate 508 compliant documents. Utilize software tools to identify errors in document structure, headings, reading order, images, charts and tables, and any other document errors as they occur. Making files accessible making content accessible to people with disabilities online begins with making files compliant from the start. Select the image to download example file in ms word format rationale. Demonstrated competence and accuracy in ms word, powerpoint, and layout software formatting and revising. Select the image to download example file in ms word format incorrect. Heres how to achieve rapid section 508 compliance word of. Proficient in section 508 remediation of ms word, pdfs, powerpoints and excel. Section 508 compliance for microsoft word documents. Created as complex tables in ms word documents that will be converted to section 508 compliant pdfs.
Test for accessibility find an overview of testing methods and the tools to test websites, software, and electronic documents for conformance with the revised 508 standards. By using the builtin features within microsoft office, to include word, you can avoid many of the most common mistakes related to accessibility. Section 508 compliance specialist synergy enterprises, inc. To assist in creating compliant and accessible pdf documents, commonlook provides training on the use of our software as well as on using ms word and powerpoint with accessibility in mind. Share article the new release of commonlook office is the first product to generate accessible, section 508 compliant pdf documents and forms from both ms word and powerpoint. Improve accessibility with the accessibility checker office.
May 06, 2019 making files accessible the checklists are the official hhs accessibility checklists. Word templates that build in accessibility can greatly help your organization with their accessible documents. A trusted tester is a person certified to provide accurate and repeatable section 508 compliance test results for software and web applications. Dec 11, 2017 how to make an interactive form in microsoft word 2016 word 2016 tutorial 4952 duration. This course will assist customer agencies with consistency while disseminating and demonstrating 508 compliant publications and documents, to the web and print environments as agencies move to create accessible online publications for public access. This handbook provides stepbystep instructions to assist blm employees in creating accessible documents compliant with section 508 of the rehabilitation act of 1973, as amended 29 u. Implementing section 508 in xsl fo using renderx xep software this document serves as a technical white paper showcasing the enhanced capabilities of renderx xep software for creating section 508 compliant pdf documents. The standards themselves are in development and will be for some time in the future. Developing accessible software tutorial united states. Utilizing the tenants of creating a section 508 compliant document will help us to provide supporting information, provide logic and a reading order, so that individuals with disabilities can have access to the information. Baseline test process ms word, september 2017 basic authoring and testing guide ms word, september 2017 detailed checklist ms word, september 2017. Word tips pdf excel tips pdf powerpoint tips pdf microsoft accessibility checker pdf outlook tips pdf how to make your word 20 documents 508compliant pdf. The requiring official must identify which standards apply to the procurement, using the access boards eitaccessibility standards at 36 cfr part 1194.
Dhs section 508 compliance test process for applications about this document who should use this document this document has been designed for and is intended for use by dhs trusted testers. Once a meeting has been created, the meeting documents section will appear at the bottom of the meetings view and will default to a section 508 notice. Creating accessible electronic documents, including word, pdf, excel, and powerpoint, saves time and dramatically reduces the need for section 508 remediation. Make your word documents accessible to people with disabilities. A beginners guide to section 508 and accessibility compliance. How can you ensure that the bullets you select remain 508 compliant when youre producing a mixture of compliant and noncompliant documents. Heres how to achieve rapid section 508 compliance word. Ensure data cells are associated with the correct header cells. But i dont find any information from microsoft regarding sharepoint 2019 compatibility with accessibility guidelines. This applies to software and web, ms word, powerpoint, excel, and pdf documents.
Keep in touch and stay productive with teams and microsoft 365, even when you re working remotely. Some may use a mouse or joystick with a virtual software based keyboard. Design, develop, and maintain 508 compliant web sites for the department of health and human services hhs. People who are blind or have low vision can understand your plans, concepts, and ideas more easily if you create your visio diagrams with accessibility in mind.
Below are the checklists to be completed to ensure that you are submitting 508compliant. We also consult with your design team to avoid problems and unnecessary expenses on your path to 508 compliance. Connect team members to shared content with team sites. Creation of accessible, section 508 compliant pdf documents and forms from ms word and now, ms powerpoint too. Inform and engage people across your organization with a mobile and intelligent intranet. Conformance reports are added on a rolling basis weekly. Youll probably get quite a few opinions about this topic. Microsoft is a major software and cloudservices provider to u. Users guide, third edition getting started with the sasr 9.
In 1998, congress amended the rehabilitation act of 1973 to include section 508, which requires us federal government agencies to give disabled employees and members of the public access to electronic information and technology that is comparable to access available to others. Creating section 508 compliant electronic documents u. Therefore, it is never acceptable to use text boxes in documents that are intended to be distributed in ms word format. Once you check the box acknowledging that the documents you are posting are 508 compliant, you should be presented with a new document button to begin posting your docs. Sas and section 508 compliance sas support communities. Make your visio diagram accessible to people with disabilities.
This topic gives you stepbystep instructions to make your visio diagrams accessible to people with disabilities. Publisher and 508 compliance the majority of documents i produce need to be 508 compliant as per the new federal standards. Contact a 508 word accessibility specialist through office communicator. Strong interpersonal, communication, and customer service skills.
We will cover several ideas to make sure you know how to make your documents as accessible as possible. Cms section 508 quick reference guide ms word 2010. Use the resources below to learn how to make your files 508 compliant. Microsoft offers detailed accessibility conformance reports for many of its. Section 508 resources the information listed below is intended solely as a small sampling of resources and tools available for users who create web content. Commonlook office quick start guide for ms word pdf. Word document 508 checklist if you are responsible for creating or signing offclearing files, you can use this checklist as part of your process. Cms section 508 quick reference guide ms word 20 page 1 ms word 2010 section 508 quick reference guide november 27, 20 document layout and formatting element description quick how to bookmarks and table of contents use bookmarks or a table of contents toc for documents over 9 pages. Please visit the training webpage for more information. Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. To assist government customers in making procurement decisions, microsoft publishes accessibility conformance reports describing the extent to which our products and services support the criteria of section 508.
Guidance for creating accessible microsoft word documents, compliant with. Keep in touch and stay productive with teams and microsoft 365, even when youre working remotely. By using the builtin features within microsoft office, to include excel, you can avoid many of the most common mistakes related to accessibility. Likewise, someone could create an ms word document or a traditional web page that does not pass a reasonable 508 compliance test. Sep 11, 2018 all accessibility conformance reports are microsoft word docx files. Dhs section 508 compliance test process for applications. Step by step 508 compliance instructions in microsoft word ideas that work resources. Creating a simple 508compliant form in word xp can be done in a few steps. Department of health and human services hhs, wcag 2.
To look for the presence of merged or split cells, visually inspect the document. Implementing section 508 in xsl fo using renderx xep. The problem is with the creator of the adobe flash content or the html content, or the ms word content. Then the requiring official must perform market research to determine the availability of compliant products and services.
Commonlook office pdf accessibility and compliance. The instructions are the same for both versions of word, although what you see in 2016 might look a little different. The united states congress amended the rehabilitation act in 1998 and 2000 to require federal agencies to make their electronic and information technology eit products, such as software, hardware, electronic content, and support documentation, accessible to people with disabilities. Place images, data tables, charts, and other objects inline with the document content rather than floating. How to create a 508 compliant microsoft word document. How to create a 508 compliant microsoft excel document. The bottom line is that adobe flash swfs can be made section 508 compliant. Use the following resources aggregated by section508. Transform data into actionable insights with dashboards and reports.
Oct 18, 2017 section 508 deals completely with providing equal access to information. Our expertise in graphic design and section 508 compliance combine to create a onestop solution for fully accessible digital content. I see information from ms for sp 2016 regarding section 508 complaint. Assess the section 508 compliance of web pages and documents and suggest remediation where applicable. Im the doi section 508 program manager, and im joined by my colleague catherine emmett. Welcome to the webinar creating section 508 compliant electronic documents. Find an overview of testing methods and the tools to test websites, software, and electronic documents for conformance with the revised 508 standards.
For many products, conformance to accessibility standards has been evaluated by external suppliers under the dhs trusted tester program. Design services documents and graphics word wizards. Section 508 resources the information listed below is intended solely as a small sampling of resources and. Ms word documents, pdfs, etc or email unless they are posted to a webpage. It leads users through the process of making accessible pdf documents that comply to section 508, u. In outlook, while writing or replying to an email message, select options check accessibility.
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